Fusion launch electronic signatures solution, Microsoft Teams – keeping in touch with colleagues, MS Word – Table of Contents Problem Solving, Add in the level number next to the name of the style you wish to include in the TOC Â. This issue invariably relates to Track Changes. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Hello, I have an issue I cannot resolve. I am quite impressed with Windows 7, and don’t regret my decision to go from XP to Windows 7 at all. Thanks. * Make sure track changes is off before you update the TOC * Try updating a different way — F9 is one option, but also try right-clicking and selecting ‘update field’, OR go to the References tab Table of Contents group then click Update Table (if asked, select the option to Update entire table and click OK). 4. Table 5 2: Station Assignments 11 Modify it if you want. { Hyperlink \L “_Toc8310462” } => TOC2 – not-bold between brackets One of the 15 chapters is not clickable in the PDF. If it’s manual, I can see why it would happen, but not if it’s automated. My guess is that they aren’t using a Heading style. The table of contents is normally not updated automatically. Please let me know. All formatting – borders, shading, lines, everything except the text and the placement in the columns and rows literally went “blank”. Super easy with an immediate reduction in stress related to things going wrong with your document just before your deadline ;-). Any clue why? I have created an example to demonstrate this below. I have used Word 2007 and I thought it worked but 2010 I have not used in earnest. Table 8 1: Shutting Down and Securing 15 The document was given to me by a friend where the table of contents page was working. To fix this add \h so it will look like { TOC \o “1-2” \n\h } press option+F9 again, right click and select update field. Scroll down to the ‘Show Document Content’ section, and uncheck the box for ‘Show field codes instead of their values’. I decided that the file was corrupt because restarting my machine did not change the behavior. Bookmark not defined” error when trying to convert a Doc file to PDF using Microsoft Word. Many thanks, when I update the table I want only the headings to get updated. { TOC \o “1-2” \n } The \o and 1-2 means it’s using outline level 1 to 2, \n removes the page numbers. I was able to create my document with Headings 1&2,but as started populating it started to play up. When printing the document, it asks whether to update the TOC (pages only or the entire TOC). ), As far as paragraphs getting included in the TOC, they likely had a Heading style applied to them and then were manually formatted to look like normal text. If still not showing check to see if a style is applied to the heading you are trying to include. Font, font size, line space, etc. Table 4 4: Switch Alignment Required for Test 8 Table of Tables I hope this makes sense but if for example – 1. It was as if I made a table with white border lines and shadings. I have a table of contents with TOC1 and TOC3 formatting. ‘Heading 2‘, ‘Heading 3‘ etc. If you’re updating a table of contents, in the Update Table of Contents dialog box, select whether you want to update page numbers only or the entire table. In Microsoft Word, a table of contents can also allow a reader to jump to a specific section of a document by clicking on a header.To add or update a table of contents in your Word document, select from the links below to view the appropriate steps. There happens a space between the lines after updating tables of contents. The second issue relates to why the new tables/figures, sections etc. 1. If not your TOC may be picking up a style not required. There’s also a deleted TOC below the inserted TOC. If you’ve tried some of the suggested solutions above, then the next thing I’d look at would be the style used for the headings that are missing from the TOC. How can I correct this? Table 8 3: EXAMPLE – Table Name 16 Also check if the TOC is set to display enough levels of headings. Fix 1:If not apply the appropriate style and Update again. If they don’t have Heading 1, 2 etc. Go to the middle of that tab, and click the. Table of Contents page up to Chapter 1: Lowercase Roman numerals continue counting and ARE displayed. Identify:        Go to the paragraph/s which are displaying in the TOC. Go to References > Update Table. I agree it is easy to get used to v2007 and the slightly better v2010 (welcome back File menu) – I wrote a 300+ page call for tender in v2007. The Table of Contents should now display your heading, To find out what style is currently applied to any text or paragraph within a document you will need to have the cursor placed within the text/paragraph/heading. When the Update Table of Contents window appears, select the "Update page numbers only" option and click on the OK button. The only other thing I can think of is that you have track changes on when you update it. The TOC includes the TOC1-5 styles where each is based on related Heading1-5 styles. Don’t have it at home. All are captioned properly (as far as I know and as I always do in all my other documents). The TOC duplicates the word ‘Contents’ as the first TOC page entry. (Note: ‘Show all’ only shows formatting marks, not field codes. Another header (in the same document) shows 8 on one line and a separate line shows Scope. If you don't want it, remove it from the Set up Table of Contents dialog box or it will keep coming back. A fresh approach to IT Support, Solutions and Systems Development, Microsoft Outlook Print Last Email Thread. As to why it does it on opening the doc, try turning off ‘Update automatic links at open’ under File > Options > Advanced — the checkbox is near the end of that window. On the Word Ribbon, click the Home tab. The numbering for each header will also be displayed. It’s possible that Section 1, for example, has 6 pages (1 to 6), then Section 2 starts its page numbering with 1 again. A space between the lines may be caused by too much space before/after in the Paragraph settings of the TOC 1, TOC 2, and TOC 3 styles — check and modify the style as necessary. I’m not sure why this is so and would really like to know how to fix it please. However, you can set it so the TOC only displays 1 or 2 levels of headings, not 3 (default) or more. In Word, you can perform the update by right-clicking the table of contents and selecting the command Update Field in the pop-up menu. A Table of Contents does not update automatically when headings or pagination changes. Hi Rhonda – I’ve never seen that either. An automatic Table of Contents uses Styles to keep track of page numbers and section titles for you automatically. Increase the levels by clicking on the drop down list. On my own PCs I have continued with Office 2003 rather than pay for an ‘upgrade’, the interface being the main feature, I might have to switch on and off. See this blog post for instructions for Word 2007 and later versions: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/, Hi, I have a TOC that updates, but when I save and open the document, all the page numbers become 3. At one point I updated the TOC as I always do (ctrl-A, PF9, update all) and the TOC fonts were suddenly different. style impacts the TOC styles in more ways than one. or something else? Change ), You are commenting using your Google account. Error 2:         TOC is displaying all paragraphs of text. .Wrap = wdFindContinue Word offers two ways to insert a TOC: 1. First of all thanks for this superb article. Within the group Styles, click the dialog box launcher icon on the right bottom corner. Here, i am going to show you how to do this. Tables of Figures Your toc should be fully functional again without the page numbers.. ‘ Table 7 1: Test Steps 13 To update the table of contents when you make changes to the document that affect the table of contents, select any place in the table of contents and choose Update Table. * Reinsert a new TOC — check how in the ‘Extras’ section of this blog post: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/. TitleTOC will be on the reference page because you are asking for it in the Set Up Table of Contents dialog box. With my TOC1 – the first letter is off to the right by itself in the line before it’s supposed to start. See this post for how: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/ (Even though it’s for Word 2007, the same/similar steps apply in later versions of Word.). Press F9 to update the table of contents. Thanks Rhonda – while using Word 2007 at a client site I also downloaded ‘Classic UI.dotm’ which changes the interface to that of Word 2003. Without seeing the doc, I’d only be guessing. 2.  Â. If you’ve inserted or deleted a table or figure, then it’s possible that the table or figure caption won’t get listed in the LOT/LOF. Likewise, moving from Word 2003 to 2007 was initially difficult (“where did everything go?’), but I’m quite used to it now and find 2003 very clunky. 2 examples: Thanks Joan. {TOC \o “1-6” \h \z \u} Hi, I found a way to force a resolution to my issue. Fix 2:             Select the Table of Contents and then click on References Tab and select Table of Contents/Custom Table of Contents check custom settings. ( Log Out /  5. Check the screen to ensure the correct headings are shown. If they are in the correct sequence, then my only suggestion is to update the TOC again. has a built-in style called ‘TOC Heading’ (it may be hidden by default). I’m not sure why that’s happening if your TOC is an automated one. United States – I want to see a strike through on United Kingdom with United States shown as an insertion in the TOC. If you mean font etc., then that’s controlled by the TOC styles (see previous paragraph) and you’ll have to modify the styles. Please help, my table of contents is only picking from section 3.1 instead of 1.0.how do I update to capture all headings starting from the first.. Secondly. If you’re trying to create a TOC from heading styles, you don’t have to click on those headings at all (assuming they have a heading style already applied to them). Solution 1: Word 2010 (and 2007; possibly 2003?) Some recent questions from my… However, neither option lets you omit page numbers from a specific level. Your table of contents will now be updated. Some tables/figures just… Like this: Example of Word table of contents with dot leaders missing and page numbers in wrong place (see Mean and Mode). As I’ve worked on the document, updated my TOC and the italic font carried over to the TOC. Go to this blog post and scroll down to the ‘Add or remove a level’ from a TOC — you need to make sure your named styles have a level 1, 2, 3 etc. Once changed, click OK to close all style windows. * double-click on any ribbon tab (NOT the ribbon — the tab for that ribbon). Even though I have managed to create a TOC for many documents before, I face a problem on a document I am working on now. From 1-6 and start afresh at 1. Here’s one for you then – Table of Contents (and List of Figures, List of Tables, etc.) Sorry, your blog cannot share posts by email. Do you perhaps have a solution? Your screen shots show a red exclamation point next to the Update option, which means your data are corrupted; yet, you don’t explain how to fix that and remove the exclamation point. Any solutions? Tables of Contents are highly useful tools within large documents but there are several common errors that can occur when either initially producing the table or on updating the document with further information. Table 4 2: Computer Programs Required for Test 7 .Text = “Reference source not found” How do I ensure the TOC3 formatting stays when I update the entire table? So I intercepted the DocumentBeforeSave procedure and added the ‘reset’ macro described at the bottom of the article. To see ALL field codes in your doc, in Word 2010, go to File > Options > Advanced, scroll down about halfway and select the check box for ‘Show field codes instead of their values’. This is Word 2016. When I toggle to field codes and turn on ‘Reveal formatting’ TOC1 & 2 hyperlink entries seemingly correctly display as bold & not bold. Question: In Word 2007, how do I update the page numbers only in a table of contents? Is there any way to turn off the update TOC dialog box when printing the document or limit it to update page numbers only? I manually entered the page numbers for the 2 chapters, as well as the references and appendices. Now to your issues: This will show you the field code Which after selecting to not show page numbers will look something like this. Selection.Find.Execute Once I toggle back to text, both are bold. And I could not make TOC into its original format. ‘ XREF_CHECK Macro I have uploaded a video to Youtube (https://youtu.be/jkU8qxXX2RE) – if you don’t trust this link, simply search ‘TOC Glitch’ on Youtube and hopefully you’ll see my video of exactly what I mean. Have you double checked that the page numbers in the footers are in one sequence? Accept th… When you add or remove text in the document, you also have to update the table of contents. So, for main headings ensure these are set to a ‘Heading 1‘ style and sub-headings would then go down in ascending order, e.g. Another innovative and amazing product update :-). I have the same issue but the “solution” doesn’t solve it… (None of the prerequisites apply in my case either. Updating a Table of Contents. That will sort it out for you. and Comments (RSS). 2007 to 2010 is almost the same, so there’s no new learning curve there. Otherwise I see no added value; nor do I in Windows 7 Professional – it feels like Vista 1.5 Beta but I must stop moaning here :-). Make sure Update page numbers only is selected and click OK ( Log Out /  Thanks so much, Rhonda! I want them to be separate You cannot create an automatic TOC without using styles. Save my name, email, and website in this browser for the next time I comment. At this point the TOC doesn’t work you cant use it to navigate your book, When updating my TOC in Word 2016, all the tables in the document lose their formatting. I have created an automatic table of contents, but only 3 of the 5 chapters are working correctly. I’m not sure what causes this, but turning off Track Changes and updating the TOC/LOT/LOF should fix it. When you say you ‘added the TOC3 formatting’, did you apply it manually or did you modify the TOC3 style? You had Track Changes turned on when you updated the TOC. Click on ‘Update page numbers only' OR ‘Update entire table' Use ‘update page numbers only' if you want to keep the table exactly as-is and just update the numbering. You can minimize the ribbon in Word 2007/Word 2010 to get it out of the way and give you some extra screen ‘real estate’. .MatchAllWordForms = False (I appreciate your blog and comments – thanks). In Word 365 for Windows, go to File > Options > Display and under the Printing subsection, uncheck the option to ‘Update fields before printing’. I finally removed all existing TOC styles from my normal.dotm, and re-added them from scratch – still makes no difference. Choose option 1 to Update page numbers only if none of the headings have changed, but just the page numbers; OR; Choose option 2 to Update entire table if more substantial changes were made to your document – like headings added or removed, or additional paragraphs formatted with heading styles for inclusion in the TOC. I haven’t changed anything, so this must be a microsoft office 365 update or something. that you’ve added to the document aren’t appearing in the TOC/LOT/LOF, or why your changes or deletions aren’t reflected in the TOC/LOT/LOF. Using Quick Parts on the Insert tab lets you enter the TOC's underlying field code manually. Re Windows 7 the main irritant for me is the behaviour of Windows Explorer – but sorry, this is off topic. Sometimes you might not want the page numbers shown on the first page of the document. Hi The document headings themselves are fine. .DefaultSorting = wdSortByName Some recent questions from my authors have related to updating the Table of Contents (TOC), List of Tables (LOT), and List of Figures (LOF), common things that can go wrong when doing so, and how to fix them. Auto numbering is off within my document. Thank you. While updating I want only the main headings to be updated but right now it gets updated along with the subheadings too and I need to manually delete them. Microsoft Word can scan your document and find everything in the Heading 1 style and put that on the first level of your table of contents, put any Heading 2’s on the second level of your table of contents, and so on.. That’s very odd behaviour, and not something I’ve ever seen before. Solution 2: Create a new style that looks like the Heading 1 style (font, font size etc. 2. End With (Eg, if you've edited and added or deleted something that affects the numbering only.) The reason you’re getting some paragraphs included is because they have a heading style applied to them. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of page numbers options checked, click Options. (adapted from a ‘Writing Tip’ email I recently sent to work colleagues [Word 2007 environment]) ***** Bottom line: Before releasing your document, turn off Track Changes then update the Table of Contents, List of Tables, and List of Figures so that they reflect the current headings, captions, and page numbers. Updating page numbers only simply updates the page numbers for the existing sections. To minimize it again, click the tab again. 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